If you’re thinking about your office space needs, either for an upcoming renewal or just to optimize your current setup, you’ve probably wondered about how much space per person is standard these days. It feels like things are always changing, and we’re seeing a clear trend toward getting more out of less space. We came across a piece from OfficeSpace Software that really highlights this shift, noting that JLL's 2025 benchmarks for occupancy planning show a continued move towards higher density, with many organizations aiming for about 132 square feet per person, down from 165 square feet.

This trend toward denser office layouts can have a real impact on us as tenants. When landlords see industry benchmarks suggesting less space per person is feasible, it can influence their negotiating stance on renewals or expansions. They might push for smaller footprints or be less flexible on rates if they believe you need less square footage than you think. Understanding these numbers can help us push back if a landlord tries to use a very aggressive density figure to justify a higher per-square-foot cost or to suggest you need less overall space than is practical for your team. It’s about being informed so you can make a clear case for what your business actually requires.

So, as you evaluate your current space or plan for the future, keep these evolving density standards in mind. It's not just about fitting everyone in; it’s about creating a productive environment. Knowing what others are targeting can give you a better negotiating position and help you avoid overpaying for space you don't truly need, or conversely, ensure you secure enough space for your team to thrive. We’d love to hear in the forum what density you’re currently seeing in your offices or what you’re planning for your next lease.